6 Basic Steps For Highly Effective Building Committees
1. Solicit concerns from staff
- Notify staff of organizational meeting and who is serving on the Building Committee.
- Allow members to submit concerns anonymously, to any member of the Committee.
- Establish a deadline for submitting concerns.
2. Organizational meeting
- Select the chairperson.
- Review concerns submitted by the staff and prioritize them.
- Set aside inappropriate concerns (i.e., conflict between staff members or issues that must be bargained).
- Develop consensus on positions, potential solutions, priorities, and the agenda for the meeting with your principal.
- Determine which committee members will speak to each concern.
- Develop an agenda – limit it to a few items.
- Select a note-taker.
- Distribute agenda to staff.
3. Set meeting
- Give principal a copy of the agenda.
- Establish a mutually convenient time to meet.
- Agree upon a neutral location.
- Do not discuss items or details with the principal prior to the meeting.
4. Meet with the principal
- The committee chair facilitates the meeting.
- The principal may have the assistant principal in the meeting.
- Present the agenda items with details, specific examples, and propose solutions.
- Take comprehensive notes.
- Obtain commitments for follow-up from the principal – with specific steps and deadlines.
5. Communicate to the staff
- Provide a written report to the staff.
- The report should not be edited by the principal.
- Publish victories.
- If your school is receiving ongoing support from an MTEA staff member, send him/her a copy of the report.
- Hold the principal to his/her commitments and deadlines.
- Begin next committee meeting with a review of the previous agenda items and resolutions.
- If you experience major and/or persistent problems, contact an MTEA staff member for advice and support.